Minutes

Regular Council Meeting

-
Council Chambers/Video Conference
10150 Bottom Wood Lake Road
Lake Country, British Columbia V4V 2M1
Council Present:
  • Mayor Blair Ireland
  • Councillor Tricia Brett
  • Councillor Heather Irvine
  • Councillor Michael Lewis
  • Councillor Todd McKenzie
  • Councillor Bib Patel
  • Councillor Cara Reed
Staff Present:
  • Tanya Garost, Chief Administrative Officer (CAO)
  • Trevor James, Chief Financial Officer
  • Jared Kassel, Director of Planning and Development
  • Darren Lee, Fire Chief
  • Matthew Salmon, Director of Engineering & Environmental Services
  • Reyna Seabrook, Director of Corporate Services
  • Matt Vader, Director of Parks, Recreation & Culture
  • Shaun Lesowski, Parks and Facilities Manager
  • Scott Unser, Public Works Manager
  • Richard Wagner, Manager of Finance
  • Kiel Wilkie, Utility Manager
  • Steven Gubbels, Manager of Development
  • Brian Zurek, Manager of Planning
  • Caroline Barnhart, HR & Safety Manager
  • Ruth Sulentich, Economic Development & Public Engagement Specialist
  • Inonge Aliaga, Senior Planner
  • Stacia O'Brien, Legislative Technical Clerk
  • Jason Tran, Planner
Others:

  • Youth Councillor Michelle Haji

1.
Call to Order

 

We acknowledge that we are conducting our business today on the unceded territory of squilx”/syilx (Okanagan) peoples. As a Council, we recognize the importance of doing our best to build respectful relationships that contribute to stewarding the land and waters in the community with integrity and consideration for future generations.

The Mayor called the meeting to order at 7:00 p.m. 

2.
Adoption of Agenda

 
  • 2023-02-022 It was moved and seconded.

    THAT the Regular Council Meeting Agenda of February 21, 2023 be adopted.

    Carried.

3.
Adoption of Minutes

 

3.1
Public Hearing Meeting Minutes of January 17, 2023

This item has attachments. 
1.2023-01-17 PH draft.pdf
  • 2023-02-023 It was moved and seconded.

    THAT the Public Hearing Meeting Minutes of January 17, 2023 be adopted.

    Carried.

3.2
Regular Council Meeting Minutes of January 17, 2023

This item has attachments. 
1.2023-01-17 draft.pdf
  • 2023-02-024 It was moved and seconded.

    THAT the Regular Council Meeting Minutes of January 17, 2023 be adopted.

    Carried.

3.3
Special Council Meeting Minutes of January 26, 2023

This item has attachments. 
1.2023-01-26 Special draft.pdf
  • 2023-02-025 It was moved and seconded.

    THAT the Special Council Meeting Minutes of January 26, 2023 be adopted.

    Carried.

3.4
Special Council Meeting Minutes of January 31, 2023

This item has attachments. 
1.2023-01-31 Special draft.pdf
  • 2023-02-026 It was moved and seconded.

    THAT the Special Council Meeting Minutes of January 31, 2023 be adopted.

    Carried.

4.
Report from Mayor

 

5.
Announcements

 

If you missed the live Town Hall meeting on the Draft Financial Plan that was held January 31, you can watch the video of the event on the District’s website Council meeting calendar at lakecountry.ca/meetings. You can also find the growing list of questions and answers and much more information about the Draft 2023 Budget at letstalk.lakecountry.bc.ca.

6.
Delegations and Petitions

 

6.1
BC Transit Update

This item has attachments. 
1.Lake Country Council Presentation_Feb 2023.pdf

Chelsea Mossey, Senior Manager, Government Relations, and James Wadsworth, Project Development Manager, presented to Mayor and Council. 

7.
Bylaws following a Public Hearing (No Public Comment)

 

8.
Bylaws for Adoption

 

9.
Public Comment (For items not included on the Agenda)

 

The Mayor asked if there were any comments from the gallery a first, second and third time. There were none. 

10.
Development-Related Applications (Public Comment)

 

10.1
Development Variance Permit - DVP2021-029 Summit Phase Lakestone

This item has attachments. 
1.Lakestone Summit Phase - Variance to Emergency Egress Surfacing Requirement.pdf
2.Public Comment 1 - Proposed variance off sonata road. Redacted.pdf

Variance to requirement for a paved road surface on an emergency access road.

Councillor Lewis declared a conflict of interest due to a legal conflict and left the meeting at 7:40 p.m. He returned at 8:11 p.m.

Jonathon Campbell, Macdonald Communities 
Mr. Campbell discussed the timeline for this temporary emergency access road and expressed the developers goal to move this project along as quickly as possible but it is dependent on the District's timelines for permits. He confirmed that should the developer not preform to the required standard the bond funds will be used and there should be two access routes for the development. 

Jamie Martin, Sonata Road
Mr. Martin expressed his displeasure with this access road and many unanswered questions. He agrees with the placement of gravel rather than paved for this temporary access.

Doug, Gregoire, Sonata Road
Mr. Gregoire agrees with Mr. Martin and would like the surface of this temporary access road to be gravel. He stressed the importance of this being a temporary access road. Mr. Gregoire expressed his concern with the maintenance of the road and ensuring the level of dust that could come from this road is managed. He noted this road should not used for anything other than an emergency access road. 

The Mayor asked if there were any further comments from the gallery a first, second and third time. There were none. 

  • 2023-02-027 It was moved and seconded.

    THAT Development Variance Permit DVP2021-029 for property located at Beacon Hill Drive, legally described as Block B Sections 3, 4 and 9 Township 20 ODYD Plan 521 Except Part on Plan EPP86639; Block A Section 9 Township 20 ODYD Plan 521 Except Part on Plan EPP86639 Roll 2116.000, 2117.000, for an unpaved emergency access and subject to the District’s maintenance standards be approved,
    AND THAT staff be directed to enter a standard agreement with the owner including taking security to ensure maintenance and paving can be completed to the District’s satisfaction.

    Carried.

11.
Development-Related Applications (No Public Comment)

 

11.1
Zoning Amendment (Z2021-002) Bylaw 1199, 2023 

This item has attachments. 
1.RFCD-Z2021-002 - 11506 Turtle Bay Ct.- RU1 to C9 Tourist Commercial - Apartment Hotel .pdf
2.Attachment A. Zoning Analysis Table .pdf
3.Attachment B. Applicant Proposal and Neighbour Consultation Package .pdf
4.Attachment C. Draft Zoning Bylaw Amendment .pdf

Zoning Bylaw Amendment to rezone from RU-1 Urban Single Family Residential to C9 Tourist Commercial, to facilitate the development of a 4 storey Apartment Hotel at 11506 Turtle Bay Ct.

  • 2023-02-028 It was moved and seconded.

    THAT Zoning Amendment (Z2021-002) Bylaw 1199, 2023 be read a first time.

    Carried.
  • 2023-02-029 It was moved and seconded.

    THAT staff be directed to bring forward options for further defining the use of apartment hotels in the C9 zone.

    Carried.

11.2
Development Permit - DP2021-019-C-1797 Lakestone Drive

This item has attachments. 
1.Development Permit-DP2021-019-C-1797 Lakestone Drive.pdf
2.Attachment A - Draft Permit - DP2021-019-C - 1797 Lakestone Drive.pdf
3.Attachment B - Development Permit Checklists.pdf

The Construction of a Single Family Home and a Swimming Pool.

The Mayor declared a recess at 9:04 p.m. and the meeting reconvened at 9:12 p.m. 

  • 2023-02-030 It was moved and seconded.

    THAT Development Permit DP2021-019-C for property located at 1797 Lakestone Drive, identified with a PID: 029-490-642 and a roll number 2176046, to permit the construction of a single family home and a swimming pool be approved.

    Carried.

11.3
ALR Application - ALR2021-008 (9823 Bottom Wood Lake Rd.)

This item has attachments. 
1.RFCD- ALR2021-0089823 Bottom Wood Lake Rd.- To Allow Placement of Fill.pdf
2.Attachment A - ALR Application 2021-08-05 .pdf
3.Attachment B - Agricultural Advisory Committee Resolution 2022-12-12.pdf

Application to allow the placement of fill.

Carol McCarthy, Bottom Wood Lake Road
Ms. McCarthy stated there has been no drainage issues in the past 57 years on the property and there are six sewer outlets that need to be navigated for any future use. 

  • 2023-02-031 It was moved and seconded.

    THAT Fill Placement Application ALR2021-008 for property located at 9823 Bottom Wood Lake Road (Roll 10131000) to allow the placement of approximately 195 yd3/149 m3 of fill over an area of approximately 1.24 ac/0.5 ha be supported;
    AND THAT ALR2021-008 be forwarded to the Agricultural Land Commission.

    Carried.

12.
Non-Development Related Reports

 

12.1
Southern Interior Local Government Association

 

Call for Resolutions. 


Deadline February 24, 2023

  • 2023-02-032 It was moved and seconded.

    THAT staff prepare resolutions in relation to the loss of the beautification grant funding from BC Hydro and waterfront protection for the Southern Interior Local Government Association's consideration.

    Carried.

12.2
Revenue Anticipation Borrowing Bylaw 1198, 2023

This item has attachments. 
1.RFCD 1198, 2023 Revenue Anticipation Bylaw(1).pdf
2.1198, 2023 Revenue Anticipation Bylaw(1).pdf

To consider a bylaw that permits temporary borrowing to meet current lawful expenditures.

  • 2023-02-033 It was moved and seconded.

    THAT Revenue Anticipation Borrow Bylaw 1198, 2023 be read a first, second and third time.

    Carried.

12.3
Council Authority to Approve Travel

This item has attachments. 
1.Council Authority to Approve Travel (V02).pdf
2.Council Remuneration and Expenses Policy 164, 2018.pdf

Council authorization for members to attend various conferences and training in 2023.

  • 2023-02-034 It was moved and seconded.

    THAT the following members of Council be authorized to attend the 2023 Southern Interior Local Government Association (SILGA) conference: Mayor Ireland, Councillor Brett, Councillor Irvine, Councillor Lewis, Councillor McKenzie and Councillor Reed
    THAT the following members of Council be authorized to attend the 2023 Union of British Columbia Municipalities Housing Summit conference: Mayor Ireland, Councillor Brett, Councillor Patel and Councillor Reed
    THAT the following members of Council be authorized to attend the 2023 Union of British Columbia Municipalities (UBCM) conference: Mayor Ireland, Councillor Brett, Councillor Irvine, Councillor Lewis, Councillor McKenzie, Councillor Patel and Councillor Reed
    THAT the following members of Council be authorized to attend the 2023 Federation of Canadian Municipalities (FCM) Conference: Mayor Ireland and Councillor McKenzie
    AND THAT costs incurred for the attendance of members at the 2023 FCM Conference be allocated from Council Contingency.

    Carried.

12.4
Council Committee Review

This item has attachments. 
1.Committee Review 2023.pdf
2.2019 Facilitated Session Report.pdf
3.WSAC-Draft TOR-2023-02.pdf
4.PARC-Draft TOR-2023-02.pdf
5.PAAC Amendment Bylaw 1200, 2023.pdf
6.EDTC-Draft TOR-2023-02.pdf
7.AAFC-Draft TOR-2023-02.pdf

Consider amendments and further discussion related to Council’s existing committees.

  • 2023-02-035 It was moved and seconded.

    THAT the Water Services Advisory Committee minimum voting membership be reduced from 7 to 14 to 6;
    AND THAT the existing members of the Water Services Advisory Committee be reappointed for a 3-year term;
    AND THAT Mayor Ireland and Councillor Brett be appointed as the Council Liaison and Councillor McKenzie as the alternate on the Water Services Advisory Committee;
    AND THAT the Water Services Advisory Committee (WSAC) Terms of Reference as amended and attached hereto, be adopted.

    Carried.
  • 2023-02-036 It was moved and seconded.

    THAT the Parks and Recreation Advisory Committee minimum voting membership be reduced from 7 to 5;
    AND THAT all existing members of the Parks and Recreation Advisory Committee be reappointed for a 3-year term;
    AND THAT Mayor Ireland and Councillor Patel be appointed as the Council Liaison and Councillor Brett as the alternate on the Parks and Recreation Advisory Committee;
    AND THAT Parks and Recreation Advisory Committee (PARC) Terms of Reference as amended and attached hereto, be adopted.

    Carried.
  • 2023-02-037 It was moved and seconded.

    THAT the Public Art Advisory Commission minimum voting membership be reduced from 8 to 14 to 5 to 14;
    AND THAT all existing members of the Public Art Advisory Commission be reappointed for a 3-year term;
    AND THAT Mayor Ireland and Councillor Lewis be appointed as the Council Liaison and Councillor Patel be appointed as the alternate on the Public Art Advisory Commission;
    AND THAT PAAC Amendment Bylaw 1200, 2023 be read a first, second and third time.  

    Carried.
  • 2023-02-038 It was moved and seconded.

    THAT following the adoption of the Economic Development Strategy by the Committee, an in-depth discussion of the EPDC Terms of Reference be referred to a future Strategy Session.

    Carried.
  • 2023-02-039 It was moved and seconded.

    THAT an in-depth discussion of the Agricultural Advisory Committee Terms of Reference be referred to a future Strategy Session.

    Carried.

    OPPOSED: Councillors McKenzie and Reed.


  • 2023-02-040 It was moved and seconded.

    THAT discussion regarding the legislated requirements for an accessibility committee be referred to a future Strategy Session;
    AND THAT the existing Access and Age Friendly Committee be placed on hold pending Council direction to meet the required legislation.

    Carried.

13.
Report from In Camera

 

14.
Council Committees

 

15.
Information Items

 

16.
Strategic Priorities and Mission Statement

 

17.
Councillor Items

 

Councillor Reed expressed positive feedback from her first Okanagan Regional Library board meeting. She reminded the community to reach out to her with any concerns about the library.

Councillor McKenzie noted he has enjoyed the ability to attend events at Community Hall. He mentioned all is well in Oyama.

Councillor Brett attended a Kelowna Tourism information session and meeting that she found was very interesting and eye opening. She instructed the community to bring any questions or concerns related to Kelowna Tourism to her. She informed Council the Kokanee salmon no longer spawn on the West side shore of Wood Lake, these fish rely on creek spawning in Middle Vernon Creek. 

Mayor Ireland met with the Minister of Municipalities and had a conversation about the various issues our community is facing. He shared BC Tree Fruits offer to mitigate half of the parcel tax to the farmers in order to cover the Okanagan-Kootenay Sterile Insect Release Program cost increase. He reminded the community tomorrow is Pink Shirt Day.

17.1
Notice of Motion from Councillor Patel

 
  • 2023-02-041 It was moved and seconded.

    THAT staff be directed to schedule a strategy session to discuss developing a strategy that focuses on diversifying the Lake Country tax base in order to assist the community in funding services. 

    Carried.

18.
Adjournment

 

The Mayor adjourned the meeting at 10:42 p.m.

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