Minutes

Regular Council Meeting

-
Council Chambers/Video Conference
10150 Bottom Wood Lake Road
Lake Country, British Columbia V4V 2M1
Council Present:
  • Mayor Blair Ireland
  • Councillor Tricia Brett
  • Councillor Heather Irvine
  • Councillor Michael Lewis
  • Councillor Todd McKenzie
  • Councillor Bib Patel, electronically
Council Absent:
  • Councillor Cara Reed
Staff Present:
  • Paul Gipps, Chief Administrative Officer
  • Trevor James, Chief Financial Officer
  • Matthew Salmon, Director of Engineering & Environmental Services
  • Reyna Seabrook, Director of Corporate Services
  • Matt Vader, Director of Parks, Recreation & Culture
  • Steven Gubbels, Manager of Development
  • Richard Wagner, Manager of Finance
  • Kiel Wilkie, Utility Manager
  • Brian Zurek, Manager of Planning
  • Makayla Ablitt, Legislative Technical Clerk
  • Travis Tonn, Support Analyst
  • Sheeja Vimalan, Planner
  • Jeremy Frick, Director of Planning & Development
  • Carie Liefke, Manager of Current Planning
Others:

  • Kiara Domanski, Youth Councillor

1.
Call to Order and Territorial Acknowledgement

 

We acknowledge that we are conducting our business today on the unceded territory of squilx”/syilx (Okanagan) peoples. As a Council, we recognize the importance of doing our best to build respectful relationships that contribute to stewarding the land and waters in the community with integrity and consideration for future generations.

The Mayor called the meeting to order at 7:00 p.m.

The Mayor read a statement regarding the National Day for Truth and Reconciliation.

2.
Adoption of Agenda

 
  • 2024-10-179 It was moved and seconded

    THAT the Regular Council Meeting Agenda of October 1, 2024 be adopted.

    Carried.

3.
Adoption of Minutes

 

3.1
Regular Council Meeting Minutes of September 3, 2024

This item has attachments. 
1.Post-Meeting Minutes - RCM_Sep03_2024 - English.pdf
  • 2024-10-180 It was moved and seconded

    THAT the Regular Council Meeting Minutes of September 3, 2024 be adopted.

    Carried.

3.2
Special Council Meeting Minutes of September 10, 2024

This item has attachments. 
1.Post-Meeting Minutes - RCM_Sep10_2024 - English.pdf
  • 2024-10-181 It was moved and seconded

    THAT the Special Council Meeting Minutes of September 10, 2024 be adopted.

    Carried.

4.
Mayor's Report

 

5.
Announcements

 

On October 7, five classes from Davidson Elementary School will be planting 700 seedlings in Jack Seaton Park. The seedlings were provided by Sharon McCoubrey from an Artwalk exhibit and the activity will be managed by Forestry students from Rutland as well as the Parks team.


When conditions allow, wildfire risk reduction work will commence again this fall with BC Wildfire Service team members cutting/trimming trees and starting pile burns. This will start on the lower east side of Spion Kop (west of Hwy 97) between the Lakes neighbourhood and West Oyama. Work zones will be marked, so if you are hiking or dirt biking in the area (particularly the Raptor Trail), we ask you to please stay out of the work area for everyone’s safety and to allow the BCWS crew to complete their work.  

6.
Delegations

 

7.
Planning and Development Applications

 

7.1
Development Variance Permit | DVP00409 | 5150 Finch Road

15 m
This item has attachments. 
1.Development Variance Permit - DVP00409.pdf
2.Attachment A-DVP00409-Draft DVP.pdf
3.Attachment B-DVP00409-LOCATION MAP.pdf
4.Attachment C-DVP00409-ORTHOPHOTO.pdf
5.Attachment D-DVP00409-SITE PLAN.pdf
6.Attachment E-DVP00409-SITE PHOTOS.pdf

Development Variance Permit to authorize construction of a secondary suite

Jeremy Frick, Director of Planning introduced Carie Liefke, the new Manager of Current Planning.

Page 4 of Attachment A to DVP00409-Draft DVP was amended and circulated prior to the meeting and is attached to and forms part of these minutes.

  • 2024-10-182 It was moved and seconded

    THAT Development Variance Permit DVP00409 for the property located at 5150 Finch Road, (Attachment A to the Report to Council dated October 1, 2024) (Roll 218.048; PID: 005-670-128) to allow construction of a secondary suite be approved.

    Carried.

7.2
Development Permit with Development Variance Permit | DP000832 & DVP00386 | 3386 Woodsdale Road

20 m
This item has attachments. 
1.Development Permit DP000832 and Development Variance Permit - DVP00386 - 3386 Woodsdale Road.pdf
2.Attachment A-DVP00386-Draft DVP.pdf
3.Attachment B-DP000832-Draft Permit.pdf
4.Attachment C-DP000832-Location Map and Orthophoto.pdf
5.Attachment D-DP000832-Site Plan and Elevation Drawings.pdf
6.Attachment E-DP000832-Proposed Variances and Site Photos.pdf
7.Attachment F-DP000832-Landscape Plan.pdf
8.Attachment G-DP000832-City of Kelowna-Report to Council.pdf
9.Attachment H-DP000832- DPA Checklists.pdf

Development Permit and Development Variance Permit to authorize proposed mixed-use development with variances to landscaping and parking regulations

Three pieces of correspondence were received in response to DVP00386 after the publication of the October 1, 2024 Agenda and are attached to and form part of these minutes.

Birte Decloux | Applicant

Ms. Decloux responded to questions from Council and advised there is no request to vary the size for off-street loading space, only to change the materials used.

  • 2024-10-183 It was moved and seconded

    THAT Development Variance Permit DVP00386 (Attachment A in the Report to Council dated October 1, 2024) for the property at 3386 Woodsdale Road (Roll 10094232; PID:007-488-394), be amended as follows:

    • Removing the variance to section 9.2.4(a) of Zoning Bylaw 561, 2007 reducing the minimum size of an off-street loading space from 28m2 to 15m2; and
    • Adding a variance to section 8.6.1(c) of Zoning Bylaw 561, 2007 to vary the landscaping setback from 3.0m to 0.0 metres.
    Carried.
  • 2024-10-184 It was moved and seconded

    THAT Development Variance Permit DVP00386 (Attachment A in the Report to Council dated October 1, 2024) for the property at 3386 Woodsdale Road (Roll 10094232; PID: 007-488-394), to allow for a mixed-use development with variances as amended, be approved;

    AND THAT Development Permit DP000832 (Attachment B in the Report to Council dated October 1, 2024) for the property at 3386 Woodsdale Road (Roll 10094232; PID: 007-488-394), to allow for a mixed-use development be approved.

    Carried.

7.3
Zoning Amendment | Z0000339 | Strata Hotel / Motel Secondary Use

25 m
This item has attachments. 
1.Zoning Amendment Z0000339 Strata Hotel Motel Secondary Use.pdf
2.Attachment A-Z0000339-Bylaw 1243, 2024.pdf

Addition of Strata Hotel/Motel as a Secondary Use to 9652 and 9654 Benchland Drive Zara at Lakestone.

An amended version of Zoning Amendment (Z0000339) Bylaw 1243, 2024 was circulated to Mayor & Council, which is attached to and forms part of these minutes.

  • 2024-10-185 It was moved and seconded

    THAT Zoning Amendment (Z0000339) Bylaw 1243, 2024 be read a first and second time and forwarded to a Public Hearing.

    Carried.

8.
Departmental Reports

 

8.1
Disaster Risk Reduction | Climate Adaptation Grant

10 m
This item has attachments. 
1.2024 Disaster Risk Reduction-Climate Adaptation Grant.pdf

Council endorsement of a grant application through the Union of BC Municipalities (UBCM) through the Disaster Risk Reduction – Climate Adaptation Fund.

  • 2024-10-186 It was moved and seconded

    THAT a grant submission under the Provincial Union of British Columbia Municipalities Disaster Risk Reduction-Climate Adaptation funding stream for Climate Change Hazard, Risk, & Vulnerability Assessment valued in the amount of $150,000 be approved;

    AND THAT the District will provide overall grant management for the project.

    Carried.

9.
Bylaws for Adoption and Readings Following a Public Hearing

 

10.
Rise and Report from In Camera

 

11.
Council Committees

 

12.
External Committees and Boards

 

13.
Strategic Priorities

This item has attachments. 
1.Values, Vision and Mission.pdf

14.
Report from Councillors

 

Councillor Patel expressed appreciation for the respectful communication and the way concerns were addressed with neighbours in relation to the Woodsdale development permit.

Councillor Irvine thanked the RCMP for their increased patrols and stated how much she enjoyed UBCM and looks forward to next year.

Councillor McKenzie echoed comments regarding UBCM and thanked the community for supporting Council's attendance.  He is thankful to see increased RCMP patrols and reminded residents to slow down in school zones.  Lastly, Councillor McKenzie noted the Oyama canal dredging was started but is on hold due to contamination.

Councillor Brett expressed her appreciation for attending UBCM where Council was able to meet other Councillors, learn on topics of interest and accomplish tasks during meetings with Ministers. Councillor Brett announced that attended the opening of the Lake Country Art Gallery's Anthropocene exhibit and recognized the Lake Country Museum for their recent content.  She announced the following events taking place at Okanagan Centre Hall:

Annual General Meeting on October 9th at 7:00 p.m. at the Okanagan Centre Hall

The Christmas Dinner & Dance tickets are now available for purchase at intrigue winery for $50.00 per person.  Payment can be made by cash or cheque.

Youth Councillor Domanski thanked Mayor and Council for having her back this year in her Grade 12 year.  She announced she is 2025 GESS Grad Class President and looks forward to bringing updates on graduation events.

Councillor Lewis noted UBCM was very productive and expressed it is great to see the newly paved roads around the community. He also commented on how exiting it is to see the new bike park being constructed and the community is looking forward to it.

Mayor Ireland reminded everyone it is important to drive slow on local roads and noted Council was well organized and made a great impact at UBCM.

14.1
Notice of Motion from Councillor Reed made September 10, 2024

 

Notice of Motion deferred to a future Council Meeting for consideration.

  • THAT staff be directed to send a letter to Canadian Radio-Television and Telecommunications Commission (CRTC) regarding the loss of our local programming and Global Okanagan. 

15.
Adjournment

 

The Mayor adjourned the meeting at 8:23 p.m.

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