Minutes

Regular Council Meeting

Tuesday, March 19, 2024 at 7:00 P.m. - 11:00 P.m.

Council Chambers/Video Conference

10150 Bottom Wood Lake Road

Lake Country, British Columbia V4V 2M1

Council Present:

• Mayor Blair Ireland
• Councillor Tricia Brett
• Councillor Heather Irvine
• Councillor Michael Lewis
• Councillor Todd McKenzie
• Councillor Bib Patel
• Councillor Cara Reed

Staff Present:

• Trevor James, Chief Financial Officer
• Jared Kassel, Director of Planning and Development
• Darren Lee, Fire Chief
• Matthew Salmon, Director of Engineering & Environmental Services
• Reyna Seabrook, Director of Corporate Services
• Matt Vader, Director of Parks, Recreation & Culture
• Scott Unser, Public Works Manager
• Richard Wagner, Manager of Finance
• Kiel Wilkie, Utility Manager
• Steven Gubbels, Manager of Development
• Brent Penner, Deputy Fire Chief
• Ruth Sulentich, Economic Development and Public Engagement Specialist
• Travis Tonn, Support Analyst
• James Robertson, Land Agent
• Makayla Ablitt, Legislative Technical Clerk

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1.

Call to Order

We acknowledge that we are conducting our business today on the unceded territory of squilx”/syilx (Okanagan) peoples. As a Council, we recognize the importance of doing our best to build respectful relationships that contribute to stewarding the land and waters in the community with integrity and consideration for future generations.

The Mayor called the meeting to order at 7:00 p.m. 

2.

Adoption of Agenda

• 2024-03-054 It was moved and seconded

  THAT the Regular Council Meeting Agenda of March 19, 2024 be adopted with the following amendments:

  • addition of item 11.3 - Official Community Plan (Subdivision) Amendment Bylaw 1226, 2024
  • and that the remaining agenda items be renumbered accordingly; and
  • removal of item 6.1 - Okanagan Regional Library Delegation.
  Carried.

3.

Adoption of Minutes

3.1

Special Council Meeting Minutes of February 27, 2024

• 2024-03-055 It was moved and seconded

  THAT the Special Council Meeting Minutes of February 27, 2024 be adopted.

  Carried.

3.2

Regular Council Meeting Minutes of March 5, 2024

• 2024-03-056 It was moved and seconded

  THAT the Regular Council Meeting Minutes of March 5, 2024 be adopted.

  Carried.

4.

Report from Mayor

4.1

Regional District of Central Okanagan Board Report of March 14, 2024

4.2

Okanagan Basin Water Board Report of March 6, 2024

5.

Announcements

Bring the whole family and join your friends and neighbours for the annual Easter Egg Hunt at Jack Seaton Park (1950 Camp Rd) on Friday March 29!  Egg Hunt sign-up begins at 10:00 a.m.

6.

Delegations and Petitions

6.1

Okanagan Regional Library

Danielle Hubbard, CEO

Item removed during adoption of the agenda.

7.

Bylaws following a Public Hearing (No Public Comment)

8.

Bylaws for Adoption

8.1

Bylaw 1220, 2024 2024-2028 Financial Plan

For adoption.

• 2024-03-057 It was moved and seconded

  THAT 2024-2028 Financial Plan Bylaw 1220, 2024 be adopted.

  Carried.

9.

Public Comment (For items not included on the Agenda)

The Mayor asked if there were any comments from the gallery a first, second and third time. There were none. 

10.

Development-Related Applications (Public Comment)

11.

Development-Related Applications (No Public Comment)

11.1

Development Permit | DP000802 | 10660 Highway 97

Development Permit with Variance for 76 Rental Tenure Townhouse Units

Sarb | Saba Construction
The Agent addressed Mayor and Council regarding the proposed application.

The Mayor asked if there were any further comments from the gallery a first, second and third time. There were none. 

• 2024-03-058 It was moved and seconded

  THAT the applicant's agent be permitted to address Council in consideration of Item 11.1 Development Permit | DP000802 | 10660 Highway 97

  Carried.
• 2024-03-059 It was moved and seconded

  THAT Development Permit DP000802 (Attachment D to the Report to Council dated March 19, 2024) for property at 10660 Highway 97 (Roll 1151800; PID 012-592-641) to allow for a multiple unit development be approved.

  Carried.

11.2

Amendments to Official Community Plan (2018-2038) Bylaw 1065, 2018

Amendments include expansion of DP Area exemptions, consolidate certain DP Areas, and clarification of OCP Terminology

• 2024-03-060 It was moved and seconded

  THAT OCP Amendment (DP Exemptions) Bylaw 1225, 2024 as distributed, be amended by:

  • deleting and replacing Section (m) e. ii. with "Accommodation facilities have, or will have, four (4) or fewer Sleeping Units as defined in the District’s Zoning Bylaw";
  • replacing “Wildfire DP Area” with “Wildland Fire DP Area” throughout the document; and
  • adding the name of the Section to each item where only a Section number is shown, throughout the amending bylaw, to better reference sections being amended;

  AND THAT OCP Amendment (DP Exemptions) Bylaw 1225, 2024 be read a first and second time, as amended;
  AND THAT prior to Public Hearing, the required external consultation be conducted, in accordance with Sections 475 of the Local Government Act.

  Carried.

11.3

Official Community Plan (Subdivision) Amendment Bylaw 1226, 2024

Previously distributed.

Councillor Lewis declared a conflict of interest due to a business relationship and left the meeting at 8:16 p.m.

• 2024-03-061 It was moved and seconded

  THAT Bylaw 1226, 2024 be read a first and second time;
  AND THAT prior to Public Hearing, the required external consultation be conducted, in accordance with Sections 475 of the Local Government Act.

  Carried.

11.4

Development Approval Procedures Discussion

Discussion on Delegation Authority and Minor Development Variances

Councillor Lewis returned 8:28 p.m.

• 2024-03-062 It was moved and seconded

  THAT staff be directed to prepare amendments to the Development Procedures Bylaw, 1133, 2023 at the next available meeting.

  Carried.

12.

Non-Development Related Reports

12.1

Additional UBCM CRI FireSmart Grant Funding Application for 2024

Request for Council Decision to support the additional UBCM CRI-FCFS Grant Funding Application of $100,000 for 2024

• 2024-03-063 It was moved and seconded

  THAT an application to the UBCM Community Resiliency Investment - Fire Smart Community Funding for an additional $100,000 in 2024 for FireSmart related programs and services, be supported;
  AND THAT pending approval of the additional $100,000 grant, staff be directed to amend the 2024 Financial Plan and administer the grant;
  AND THAT the District be responsible for providing overall management of the grant.

  Carried.

12.2

EMCR Contribution Agreement

$40,000 EMCR grant for First Nations consultation required under the new BC Emergency and Disaster Management Act.

• 2024-03-064 It was moved and seconded

  THAT the Mayor and CAO be authorized to sign the EMCR Contribution Agreement;
  AND THAT the 2024 Financial Plan be amended to include the grant amount of $40,000;
  AND THAT staff be authorized administer the EMCR grant on behalf of the District of Lake Country.

  Carried.

13.

Report from In Camera

14.

Council Committees

14.1

Public Art Advisory Commission Draft Meeting Minutes of March 4, 2024

15.

Information Items

15.1

Board of Education Meeting Highlights of February 28, 2024

16.

Mission Statement

17.

Councillor Items

Councillor Irvine noted the positive impact of the new CAO, Paul Gipps.

Councillor McKenzie thanked the IT Department allowing him to attend virtually over the next couple of weeks while he travels.  He noted all is good in Oyama, and the OKF Grill is opening at the start of April.

Councillor Brett noted Friday is World Water Day and asked everyone to participate in any water event you can.  Lake Country Museum is hosting an Exhibit Launch, for the Bring Salmon Home event and Coffee Time

Councillor Patel echoed his comments from a previous meeting when he suggested everyone go outside in the warm weather and say hello to your neighbours.

Councillor Reed asked that the Okanagan Regional Library Meeting Minutes be included in the Agendas going forward.  She noted she is on the Okanagan Regional Library Board, as well as the Finance Committee, Strategic Committee and Policy and Planning Committee.  She believes the library means a lot to the Lake Country and encourages feedback from the community regarding what they would like to see in their library.

Councillor Lewis discussed how valuable a FireSmart consultation with a Fire Professional can be.  He has plans to create a FireSmart plan for his property in the near future and encourages community members to do the same.

Mayor Ireland noted FireSmart is extremely important and encouraged the community to clean their yards.  He agreed with Councillor Reed’s comments regarding the Okanagan Regional Library and noted how much they do for the community.  Mayor Ireland is excited about the warm weather and is happy to see people down by the water and on the docks already.

18.

Adjournment

The Mayor adjourned the meeting at 9:14 p.m.