Minutes

Public Art Advisory Commission Meeting

Monday, March 04, 2024 at 5:00 P.m. - 7:00 P.m.

Winfield Room, Municipal Hall

10150 Bottom Wood Lake Road

Lake Country, British Columbia V4V 2M1

Council Present:

• Mayor Blair Ireland
• Councillor Michael Lewis

Staff Present:

• Makayla Ablitt, Legislative Technical Clerk
• Ryan Donn, Cultural Development Coordinator
• Steve Petryshyn, Parks and Landscape Planner

Committee Members Present:

• Sharon McCoubrey, Chair

  Asahna Hughes

  Janice Larson

  Petrina McNeill

  Pippa Dean-Veerman

  Wanda Lock

  Emma Simpson, Guest

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1.

Call to Order

We acknowledge that we are conducting our business today on the unceded territory of squilx”/syilx (Okanagan) peoples. As a Council, we recognize the importance of doing our best to build respectful relationships that contribute to stewarding the land and waters in the community with integrity and consideration for future generations.

The Chair called the meeting to order at 5:01 p.m.

2.

Adoption of Agenda

• It was moved and seconded

  THAT the Public Art Advisory Commission Meeting Agenda of March 4, 2024 be adopted.

  Carried.

3.

Adoption of Minutes

• It was moved and seconded

  THAT the Public Art Advisory Commission Meeting Minutes of December 4, 2023 be adopted.

  Carried.

4.

Chair Selection

The Chair asked the Commission if anyone wished to put their name forward for the 2024 Chair position.  The Commission discussed Ms. McCoubrey returning as Chair for 2024 while mentoring Ms. Larson in preparation for the Chair position in January 2025. 

• It was moved and seconded

  THAT Sharon McCoubrey be elected as Chair of the Public Art Advisory Commission for 2024;
  AND THAT Sharon McCoubrey mentor Janice Larson in 2024 with the intention that Janice Larson assume the PAAC Chair position in January 2025.

  Carried.

5.

Davidson Road Mural Update

The Chair reported she has received calls of interest regarding the mural and has provided clarification as to what the Commission is looking for in an application.  No applications have been received yet.  

Recent Social Media conversations were considered, and discussion regarding who may apply occurred to the Call-Out took place.  Anyone may apply and the Commission will determine the successful applicant.

6.

Oyama Isthmus Update

The Commission discussed the artwork for the side of the Oyama Isthmus building.  In consultation with the Chair the local donor decided upon the artwork done by Daniel Dearborn. 

The original art piece was given to the District by Mr. Dearborn in exchange for the honorarium of $1,000.00.

The Commission discussed who should receive the painting, and determined the donor will be offered the painting first.  If the donor does not accept, the Commission will then consider how it will be accepted.

Steve Petryshyn, Parks and Landscape Planner confirmed the artwork is intended to be on the building in April.  

The Commission discussed the use of a Contract which would confirm when the artwork may be replaced.

7.

Birdhouse Sculptures

The Commission discussed the one more sculpture that is required and individuals on the Commission will reach out to artists that may be interested.

8.

Traffic Circle “Energy” Sculpture Update

The Sub committee discussed their interest in engaging an individual who could add value to the process.  Consideration for engaging Asahna Hughes as a Fine Arts Practicum Student was discussed.

The sub committee would like to engage public artists, community members, and energy experts for preparation of the Call-Out document.  The community meeting would likely take place at HS Grenda Middle School.    

The Commission discussed potential sponsors for the project.

9.

Practicum Request

The Commission discussed the Practicum Arrangement document previously circulated

• It was moved and seconded

  THAT a Practicum with the Public Art Advisory Commission would be completed by UBCO student, Asana Hughes;
  AND THAT Sharon McCoubrey be his supervisor for the practicum arrangement.

  Carried.

10.

Policy for PAAC Permanent Art Collection

Ms. McCoubrey noted potential sub-topics for the Policy.

The Commission discussed the storage of public art, and potential display sites in Lake Country.

The Policy will be refined and brought back for referral.

11.

Presentation by Lake Country Art Gallery regarding Permanent Art Collection

Ms. McCoubrey briefly noted a statement from the Art Gallery regarding the Permanent Art Collection.

This item was deferred to the next meeting.

12.

Public Art Maintenance Plan for 2024

The Commission discussed five pieces to be assessed.

1. Portrait Silhouettes in Creekside Park
2. Logo Mosaic at Swalwell Park
3. Lake Country Living Map 
4. Town Wall Structures 
5. Street Banners

Commission members will look at the pieces noted and brainstorm potential art replacements.

13.

PAAC Members

The Chair announced Renee Leboe is no longer a member of the Commission due to housing and job relocation.

The Commission discussed actively looking to recruit individuals to the Commission to encourage diversity.

14.

Other

The Commission heard updates from Mayor Ireland and Councillor Lewis.

Councillor Lewis wondered if the retaining wall below the boys and girls club could be painted for a mural. 

15.

Next Meeting

June 3, 2024 at 5:00 p.m.

16.

Adjournment

The Chair adjourned the meeting at 6:54 p.m.